Links 07–08 · Netherlands and EU
EU representation, VAT and annual accounts for selling in Europe
For brands that want to sell in Europe but have no organisation here: local representation, legal support and the full administration through to the filed annual accounts.
The problem
Since the European General Product Safety Regulation, you can no longer sell a product in the EU without a responsible person with an address inside the Union. For a brand from outside Europe that is not a formality but a blockade on the entire channel — and that is before you get to VAT registrations and annual accounts.
What we do
The link that delivers nothing until it is missing.
We act as local director and as responsible person in the EU, support you on contracts and trademarks, and keep the entire financial administration.
Local representation
Director and responsible person in Europe.
We provide the local director for your European entity and act as responsible person in the EU, with an address that may appear on your packaging and listings. That makes you saleable on the channels that require it.
- 01Local director for your Dutch or EU entity
- 02Responsible person in the EU under the GPSR
- 03EU address for packaging, listings and authorities
- 04Point of contact for regulators and marketplaces
- 05Custody of technical documentation and conformity
Legal support
Contracts, compliance and trademarks.
The contracts with your factory, your buyers and your carriers determine what happens when things go wrong. We put them in writing, review your product documentation and help protect your brand.
- 01Contracts with factories and buyers
- 02Review of product documentation and labels
- 03Trademark registration in the Benelux and the EU
- 04Enforcement against infringement and counterfeits
- 05Terms and conditions and warranty policy
Accounting & VAT
Bookkeeping, VAT, OSS and IOSS.
The daily administration runs alongside the operation: sales, purchasing, freight and returns come from the same system. We handle VAT registrations and filings per country, including OSS and IOSS.
- 01Order, purchase and invoice administration
- 02VAT registration in the countries where you cross thresholds
- 03Periodic VAT filing per country
- 04OSS for EU sales and IOSS for imports
- 05Monthly reconciliation and reporting
Corporate tax & annual accounts
From return to filing.
At year end the administration becomes annual accounts. We prepare them, file the corporate income tax return and deposit with the Chamber of Commerce — within the statutory deadline.
- 01Corporate income tax return
- 02Annual accounts under Dutch rules
- 03Filing with the Chamber of Commerce
- 04Provisional assessment and tax planning
Facts and commitments
Exactly what we arrange for you.
Frequently asked questions
EU representation, VAT and annual accounts: the rules.
Regulation: GPSR (EU 2023/988), in force since 13 December 2024. Verified September 2026.
What is an EU responsible person and do I need one?
Since 13 December 2024, the EU General Product Safety Regulation (GPSR) requires every consumer product sold in the EU to have a responsible economic operator with an address inside the EU. Without one, Amazon, Bol and other marketplaces reject your listing. EcomFeed acts as responsible person and keeps the technical documentation.
What does a local director do for my company?
A local director is a person based in the Netherlands who is formally a director of your Dutch or European entity and registered with the Chamber of Commerce (KVK). This is required to open a bank account, register for VAT and open marketplace accounts. EcomFeed provides this director, with contractually defined powers.
When do I need VAT registration in other EU countries?
As soon as your sales to consumers in other EU countries exceed €10,000 per year combined, or as soon as you hold stock in another country (for example via FBA in Germany). Through the One Stop Shop (OSS) you can pay VAT for all EU countries in one Dutch return. For imports from outside the EU under €150 there is the Import One Stop Shop (IOSS).
What does EcomFeed handle in accounting?
Daily order, purchase and invoice administration, VAT registration and periodic returns per country, OSS and IOSS, the corporate income tax return and the annual accounts with filing at the KVK. Everything sits in one system, next to your orders and stock.
How long does it take to make a Dutch entity ready to sell?
On average six weeks from application to ready to sell: incorporation of the B.V. and KVK registration (one to two weeks), bank account and VAT number (two to three weeks), marketplace accounts (one to two weeks). Non-EU owners also need identification through a notary.
Let's talk
Can your product still be sold in the EU next year?
Send us your product category and your current structure. We check which obligations apply to you and what is still missing.
Ecologieweg 4 - 12
3343 LM Hendrik-Ido-Ambacht